When should security personnel record details about an incident that occurs?

Recording details about an incident as soon as practicable after it occurs is critical for several reasons. First, doing so ensures that all relevant information is captured while it is still fresh in the security personnel's memory, reducing the risk of forgetting important details over time. This immediacy fosters accuracy in the reporting process, which is vital for any subsequent investigations or legal proceedings.

Timely documentation allows for a clear and coherent account of what transpired, including the time, location, involved parties, and any actions taken. This can be essential for creating an accurate record that can be referenced later by supervisors, law enforcement, or other investigative bodies. Furthermore, early reporting can aid in addressing ongoing risks or implementing preventive measures more effectively.

Other options suggest delaying the documentation process, which can lead to potential inaccuracies and gaps in the record-keeping. Recording at the end of a shift can result in missing crucial details and may not capture the context of the event as vividly. Documenting only if requested by a supervisor can hinder a proactive approach to incident reporting, while tying it to a scheduled review may overlook the urgency that many incidents require.